KIPVA Policy Governing KIPVA Financial Assistance for Member Participation in Sporting Events

The purpose of this policy is to establish criteria and eligibility for KIPVA funding for sporting events participation. Upon adoption this policy shall replace and supercede KIPVA Sports Travel Policy 02-97.

Qualifying Sporting Event: For a member to receive financial assistance from KIPVA to participate in a sporting event, that sporting event shall be one or more of the following:

1. A sporting event that National PVA supports and notices in PN magazine, Sports ‘n Spokes magazine, or any other publication.
2. A sporting event that the Kentucky-Indiana Chapter of the Paralyzed Veterans of America (KIPVA) supports and notices in PN magazine, Sports ‘n Spokes magazine, Outreach newsletter, or any other publication.
3. A sporting event for which KIPVA provides instruction, tuition, or training to help an athlete qualify for a national sporting event that is supported or sponsored by National PVA, KIPVA or other PVA Chapter.
4. An event that is supported or sponsored by a veterans service organization that KIPVA members would like to attend. The final determination as to whether the event is a “qualifying sporting event” shall rest with the Board of Directors.

Application for KIPVA Financial Assistance:

1. A member seeking KIPVA financial assistance to attend a sporting event shall submit his/her request to the KIPVA Chapter office. All requests are to include the following information:
   1. member’s name
   2. member’s address
   3. name of sporting event
   4. dates of sporting event
   5. expenses for sporting event (mileage, hotel, meals, and miscellaneous)
   6. a copy of the sporting event’s published announcement, if available, or a description of the sporting event.
2. To be properly and timely submitted a request must be delivered to the Chapter office or postmarked no sooner than 120 days and not later than thirty (30) days prior to the first day of the sporting event. In addition to submitting a request to the Chapter office, an applicant may also deliver a copy of his/her request directly to KIPVA’s Sports Director.

Download Application for Sporting Event Financial Assistance.

Eligibility

1. Eligibility for financial assistance to attend sporting events shall be based upon the point system found within this policy. Financial assistance is limited to four (4) sporting events in any single year for one individual.
2. A member who has never received KIPVA financial assistance to attend a sporting event must first earn twenty (20) points or attend one meeting to be eligible to receive financial assistance to attend one (1) sporting event. To be eligible to receive KIPVA financial assistance to attend additional sporting events, a member must first earn one hundred (100) points for each sporting event.

Point System

1. KIPVA members earn sports participation points according to the following schedule by their attendance at or participation in the following activities:
   
   

   Activity	Points Earned
   General Membership meeting	20 points per meeting
   Board of Directors meeting	20 points per meeting
   Committee meeting	20 points per meeting
   Chapter or special event	20 points (each event)
   Signing up a new member	20 points (each member)
   Volunteering at a VA Hospital or clinic *	20 points (each day)
   Assisting a program director with an activity **	20 points (each day)
   Delivery of prosthetic or adaptive equipment	20 points (one round trip)
   * members must sign-in at the hospital or clinic’s volunteer registry to receive points.
   ** members must write a report and/or provide documentation for the program director, if requested.

   
   
2. The Sports Director shall maintain records of members’ accumulated points.
3. Points shall accumulate annually based upon the Chapter’s fiscal year (October 1 to September 30). Points earned during a fiscal year shall lapse 90 days following the last day of the fiscal year in which they are earned.
4. Notwithstanding other provisions of the point system, the point system may be waived by the Board of Directors due to an applicant’s illness or for other good cause. All recipients of KIPVA financial assistance shall comply with the requirements of KIPVA Resolution 03-09-93A and Travel Policy 11-94.

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